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Department Manager / PA (Valuation & Advisory)

Position Title:  Department Manager / PA

Reports To:  Head of Valuations & Advisory

Location:  Dublin, Ireland







Job Description:

Our office in Dublin is looking for a Department Manager / PA to join our Valuation and Advisory team.  The successful candidate will be tasked with managing the operations function of a team of 25+ people, along with supporting the Head of Valuation & Advisory and the Chairman.  You will be supported by four direct reports and together will provide a professional office management service, to the entire team and liaising closely with 3 regional offices.







Responsibilities:

  • Continuously look to improve processes and systems through review, standardisation and streamlining.
  • Manage the workload & performance of the Administrative Assistants to achieve their objectives.
  • Develop the Administrative Assistants through coaching and feedback and putting individual development plans in place.
  • Pro-actively manage the Administrators, ensuring they are informed of key priorities on a daily basis.
  • Develop good working relationships with clients and colleagues.
  • Pro-actively manage the needs of the Head of Valuation & Advisory and the Chairman, e.g. preparing & circulating documentation & presentations for meetings.
  • Ensure a consistent, high standard of PA and administration work is delivered in an efficient & confidential manner. This includes the following:

                - Organising team meetings, incl. taking & circulating minutes and agendas.

                - Schedule and manage all Valuation & Advisory external meetings and events. 

                - Comprehensive diary management and organising travel arrangements for team members. 

                - Managing and directing calls & queries. 

                - Preparation of PowerPoint presentations and submissions. 

                - Maintenance of team WIP, debtors reports and pitch tracker.

                - Management of our bespoke IT system – SAM. 

                - Maintenance and management of various databases. 

                - General administration, e.g. holiday records, sick leave, expenses & stationary. 

                - Other adhoc duties as required.



Qualifications & Experience:

The ideal candidate will have experience working in a professional working environment, with an interest in commercial real estate:

  • Four years’ experience in a similar role.
  • Third Level Qualification would be desired
  • Have the ability to multi-task, well organised and be able to work off own initiative.
  • Strong working knowledge of entire Microsoft Office suite (Word, Excel, PowerPoint to an advanced level)
  • Ideally will have worked with bespoke software systems i.e. ValuPro, SAM, Workday and/or CRM systems


For further information or to discuss, please contact our HR Officer - Kellie McCollum at kellie.mccollum@cushwake.com 

To apply please send you cv to ireland.cv@cushwake.com