Cookie Use Notification

This site uses cookies to provide you with a more responsive and personalised service.

By using this site you agree to our use of cookies as set out in our cookie notice. Please read our cookie notice for more information on the cookies we use and how to delete or block the use of cookies.

Department Manager / PA (Valuation & Advisory)

Position Title:  Department Manager / PA

Reports To:  Head of Valuations & Advisory

Location:  Dublin, Ireland

Job Description:

Our office in Dublin is looking for a Department Manager / PA to join our Valuation and Advisory team.  The successful candidate will be tasked with managing the operations function of a team of 25+ people, along with supporting the Head of Valuation & Advisory and the Chairman.  You will be supported by four direct reports and together will provide a professional office management service, to the entire team and liaising closely with 3 regional offices.


  • Continuously look to improve processes and systems through review, standardisation and streamlining.
  • Manage the workload & performance of the Administrative Assistants to achieve their objectives.
  • Develop the Administrative Assistants through coaching and feedback and putting individual development plans in place.
  • Pro-actively manage the Administrators, ensuring they are informed of key priorities on a daily basis.
  • Develop good working relationships with clients and colleagues.
  • Pro-actively manage the needs of the Head of Valuation & Advisory and the Chairman, e.g. preparing & circulating documentation & presentations for meetings.
  • Ensure a consistent, high standard of PA and administration work is delivered in an efficient & confidential manner. This includes the following:

                - Organising team meetings, incl. taking & circulating minutes and agendas.

                - Schedule and manage all Valuation & Advisory external meetings and events. 

                - Comprehensive diary management and organising travel arrangements for team members. 

                - Managing and directing calls & queries. 

                - Preparation of PowerPoint presentations and submissions. 

                - Maintenance of team WIP, debtors reports and pitch tracker.

                - Management of our bespoke IT system – SAM. 

                - Maintenance and management of various databases. 

                - General administration, e.g. holiday records, sick leave, expenses & stationary. 

                - Other adhoc duties as required.

Qualifications & Experience:

The ideal candidate will have experience working in a professional working environment, with an interest in commercial real estate:

  • Four years’ experience in a similar role.
  • Third Level Qualification would be desired
  • Have the ability to multi-task, well organised and be able to work off own initiative.
  • Strong working knowledge of entire Microsoft Office suite (Word, Excel, PowerPoint to an advanced level)
  • Ideally will have worked with bespoke software systems i.e. ValuPro, SAM, Workday and/or CRM systems

For further information or to discuss, please contact our HR Officer - Kellie McCollum at 

To apply please send you cv to